Privacy

When you visit us at one of our sites, e.g. for an event or a business meeting, registration is required to ensure a smooth visit; for this purpose we need certain information from you. The information required may vary depending on the site, building area, event and purpose of the visit.

Fields marked with an "*" in the input form are mandatory; the registration process cannot be completed without this information. All other information is voluntary; labels such as "optional" or "voluntary" serve for clarification only.

In accordance with Art. 13 GDPR, we hereby inform you about the processing of personal data in the context of visitor management:

1. Controller and Data Protection Officer

a) Controller
The controller within the meaning of Art. 4 No. 7 GDPR is

Schülke & Mayr GmbH
Robert-Koch-Str. 2
22851 Norderstedt
Germany

Phone: +49 40 52100-0
Fax: +49 40 52100-660
Email: info@schuelke.com

Authorised representative: Jan-Dirk Auris (Chairman)

VAT ID: DE 812065369
Commercial register: Kiel Local Court, HRB 3821 NO

b) Group Data Protection Officer
For any privacy-related inquiries, please feel free to contact our Group Data Protection Officer, who centrally performs this function for the schülke Group:

Group Data Protection Officer
Schülke & Mayr GmbH
Robert-Koch-Str. 2
22851 Norderstedt
Germany
privacy[at]schuelke.com

If you contact our Group Data Protection Officer, please also indicate the responsible body named in section 1 a.

2. Purposes of processing and legal basis

a) Registration data
We process the data you provide during the registration process on the basis of legitimate interest pursuant to Art. 6(1)(1)(f) GDPR. Our legitimate interests in the context of visitor management are

carrying out access controls as part of the technical and organisational measures to protect personal data pursuant to Art. 32 GDPR;

carrying out access controls for the purpose of protecting property and persons (including checking whether access authorisation exists), as well as protecting trade secrets and other confidential information;

the ability to trace contacts in the event of an incident at the site (e.g. fire alarm) that requires attendance to be checked.

b) Storage for simplified registration for future visits
If you have consented to the storage of your information for the purpose of simplified registration for future visits, we will store your data for this purpose. In this case, storage is based on consent within the meaning of Art. 6(1)(1)(a) GDPR. You may withdraw your consent at any time without affecting the lawfulness of the storage carried out on the basis of the consent before its withdrawal. You can send your withdrawal to the contact details given in section 1 a).

3. Categories of personal data

In the context of visitor management, we process the following categories of personal data:

• profile/passport photo (optional/voluntary where applicable);
• last name, first name;
• date of birth (optional/voluntary where applicable);
• address (optional/voluntary where applicable);
• mobile or landline number;
• email address;
• vehicle details (if applicable and a parking space is offered/requested);
• purpose of the visit.

4. Recipients of personal data

To carry out visitor management, we use unival group GmbH, Am Hofgarten 4, DE-53113 Bonn, as a processor on the basis of a data processing agreement within the meaning of Art. 28 GDPR. The data is not disclosed to any other third parties. No transfer to a third country or an international organisation takes place.

5. Storage and storage period

The information you provide is stored in accordance with section 2 a) on the basis of a legitimate interest. Unless you have consented to longer storage, your information will be deleted no later than 4 weeks after your last visit; otherwise after expiry of the period stated in the respective consent.

If an event occurs that requires longer storage of the data to fulfil the purposes set out in section 2 a), such as a data protection incident, your data will be stored for as long as it is needed for that purpose and deleted immediately once the purpose no longer applies.

6. Your rights as a visitor

As a visitor, you have the right vis-à-vis Schülke & Mayr GmbH to access (Art. 15 GDPR), rectification or erasure (Art. 16 and 17 GDPR), restriction of processing (Art. 18 GDPR), data portability (Art. 20 GDPR) and to object to processing (Art. 21 GDPR). You also have the right to lodge a complaint with a data protection supervisory authority about our processing of your data.